Payroll Overview

  • Angela Norris, Certified Payroll Officer

    Amber Hunter, Classified Payroll Officer

    The Payroll Department works with all departments and individual schools in preparation of the Board of Education’s payroll. This department processes payroll for over 2,300 employees twice per month (semi-monthly) and processes approximately 3,000 W-2’s each year. Employee earnings records are maintained by the payroll staff. This office also provides verification of employment to banking and other inquiring institutions.

    • Other services performed by this department include Section 125 Plans and 401(k) Plans.
    • Contact Amber Hunter regarding Jimmy Floyd Membership.
    • Retirement information can be viewed by visiting our Retirement Information & Resources page.

     

Payroll Documents

Questions for Classified Payroll?

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    Contact Classified Payroll Link

Questions for Certified Payroll?

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    Contact Certified Payroll Link

Payroll Frequently Asked Questions

  • How do I change my direct deposit to a new account?

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    PROCESS CHANGE FOR DIRECT DEPOSIT

    Effective immediately, the Payroll office will no longer accept any type direct deposit information unless the changes are presented in-person and the employee provides photo identification. The direct deposit change form can be found by accessing the Authorization Agreement for Direct Deposits. If you have any questions, you can reach the payroll office at (615) 444-3282 or via Let’s Talk.

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  • How do I change my federal withholding (W-4 form)?

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    The W-4 forms are on our Wilson County Schools.  Go to Departments, then Finance Department, then Payroll Department. Choose W-4 form from Payroll Documents.  Fill out new form and send to the payroll department.  Updated form must be received by payroll at least 7 days prior to next pay date in order to make change for next payroll.

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  • How do I change my mailing address?

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    Go to Wilson County Schools
    Click Staff Resources.
    Click on ‘MUNIS Self Service’.
    Click on ‘Login into ESS’.
    Your username and password is your Wilson County Schools login (the same as you would use to print your paystub). 
    Click on “Personal Information” then click “change”

     

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  • How do I change my email address?

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    Teachers need to email Lisa Spencer at spencerl@wcschools.com

    Support staff needs to email Vickie Jennings at jenningsv@wcschools.com

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  • Who do I contact to change my last name?

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    You will need to send a copy of your new social security card to Human Resources.  We cannot change your name until Human Resources receives a copy of your new social security card.

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  • How do I join or cancel my Jimmy Floyd Center membership.

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    You can cancel your Jimmy Floyd membership any time.  Just send an e-mail to hunteamb100@wcschools.com stating when you want your JFC deduction to end.  Open enrollment for new members is August 1 thru March 1.  Deductions run from September thru May each year (9 months). The JFC membership forms are on the Wilson County Schools website.  Go to Departments, then Finance Department, then Payroll Department.  Choose Jimmy Floyd Center Membership form from Payroll Document. Email Amber Hunter at hunteamb100@wcschools.com if you have any questions.

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  • How many leave days do I have?

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    Your leave balances are on your pay stub (see bottom left on pay stub). Leave balances on pay stub are two (2) weeks behind.

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  • How can I get copies of my pay stubs or W-2’s?

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    We do not keep copies of pay stubs or W-2’s.  Your pay stubs are e-mailed to you each pay day.  Please do not delete your pay stubs.  Either print them out or save them on your computer.  If your bank or a government agency needs copies of your pay stubs, and you don’t have them, we will send them a pay history report.  Some agencies will accept and others may not.  The preferred option is to use Employee Self Service on the wcschools.com website to print your pay stubs and W-2’s.  Go to the Wilson County Schools website, then go to Staff Resources, then Munis Self Service, and Login. Your user name and password is the same as your Wilson County Schools username and password (the one you use to open your paystubs that are emailed to you).

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  • Where do I get a copy of my salary schedule?

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    Salary schedules for support staff and certified staff are available at Wilson County Schools in the Human Resources section.  Then choose the salary schedule that applies to you.

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  • How may I join or cancel WCEA?

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    See your school’s WCEA representative for membership information.  Dues, as determined by WCEA, are deducted from October 30 through April 15 of each year.  To cancel your membership you will need to send a letter to Denise Defevers by August 30th.  Send letter to:

    WCEA Membership
    Candace Reed
    reedc@wcschools.com

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  • May I sign up for a 401(k)?

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    Yes.  To be eligible you must work at least 20 hours per week consistently. You will need to contact Empower Retirement at 1-800-922-7772.

    You can also go to RetireReadyTN for more information.

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  • On what date will I be paid?

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    All employees are paid twice per month.  Pay date is the 15th and 30th of each month.  If pay date falls on the weekend or a federal holiday, pay date will be the last work day prior to the weekend or holiday.

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  • When will my check be in my bank account?

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    Your banking institution determines when funds are made available to you.  Generally, you should have access to your deposit anytime after your financial institution opens on pay day.  Your deposit may not be reflected electronically (online banking, atm balance, etc.) until transactions are posted on the pay date (usually after close of business on pay day).

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  • How is my salary figured?

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    For certified employees we take your annual pay and divide it by 24 pay periods.  You are paid from August thru July each school year.

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  • Who do I contact regarding Tennessee Consolidated Retirement questions?

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    For certified employees (teachers) call or email Angela Norris at 615-453-7322 or norrisa@wcschools.com.

    For classified employees (support staff) call or email Amber Hunter 615-444-3282 ext. 7411 or hunteamb100@wcschools.com

    You can also contact the Tennessee Consolidated Retirement System at 741-1971.  You can use their “Benefits Calculator” option to see how much you will draw on your retirement.

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