Student Attendance Procedure During Hybrid & Remote Learning

  • Under both Wilson County Schools Hybrid and Remote Learning models, students are expected to engage in both synchronous and asynchronous instruction at times assigned by the student’s teacher. Asynchronous instruction may include independent work, teacher-assigned individual or group projects, audio- or video-recorded lessons, online class modules, or other appropriate methods as determined by the school principal and/or teacher.

    Daily Attendance Based on Meaningful Student Engagement and Interaction

    Tennessee Board of Education Rule 0520-01-17-.01 requires student attendance to be recorded daily when students are participating in remote instruction. Wilson County Schools will consider students who are interacting and responding to remote instruction as “in attendance.”

    For students in grades K-5, this may include, but is not limited to, any of the following:

    • Student submission of an assignment;
    • Student completion of an online assessment;
    • Student participation in synchronous learning in an online classroom;
    • Student submittal of work via hard-copy or virtual formats;
    • Student-initiated phone call, e-mail, and/or other digital communication or responses to teacher e-mail; and/or
    • Other evidence of participation as determined by the principal or designee.

    In order to be considered “in attendance,” students in grades 8-12 will be required to engage in some type of meaningful student engagement or interaction for each individual class scheduled for that school day. This may include, but is not limited to, any of the following:

    • Student submission of an assignment;
    • Student completion of an online assessment;
    • Student participation in synchronous learning in an online classroom;
    • Student submittal of work via hard-copy or virtual formats;
    • Student-initiated phone call, e-mail, and/or other digital communication or responses to teacher e-mail; and/or
    • Other evidence of participation as determined by the principal or designee.

    Attendance is not based on solely assignment completion. Teachers will be responsible for monitoring student participation in remote learning and reporting attendance to principals daily.

    Excused and Unexcused Absences

    Wilson County Schools Board Policy 6.200 defines excused and unexcused absences. These definitions will also apply during Hybrid and Remote Learning models. In order to receive excusal for an absence from remote learning, the parent/guardian or eligible student is responsible for includes:

    • Personal illness/injury
    • Illness of immediate family member;
    • Death in the family;
    • Extreme weather conditions;
    • Religious observances;
    • College visits;
    • Pregnancy;
    • School-sponsored or school endorsed activities; or
    • Summons, subpoena, or court orders.

    All other absences will be considered unexcused, including absences that are a result of student discipline (e.g., out of school suspension). Additionally, absences not properly documented will also be considered unexcused.

    Unexcused Absences and Progressive Truancy Intervention

    Wilson County Schools will continue to use the progressive truancy intervention tiered system to improve student attendance. Prior to beginning the tiered intervention system, an administrator will contact the parent/guardian once a student has acquired three unexcused absence to communicate about the absences and possible interventions.

    Tier I: Progressive Truancy Plan

    When a student accumulates five unexcused absences, a Progressive Truancy Plan will be created following parent, student, and administrator input. This will include an attendance contract that will be signed by all participants. If under a Hybrid or Remote Learning model, a virtual meeting may be scheduled in lieu of an in-person conference. The team will also consider any access issues that may serve as a barrier to the student’s participation in remote learning.

    Tier 2: Individualized Assessment for Student

    When a student accumulates seven unexcused absences and is in violation of the Progressive Truancy Plan, a school staff member will contact the parent/guardian or student and conduct an individualized student assessment. The Progressive Truancy Plan may be amended to provide further intervention.

    Tier 3: Review and Revision of Progressive Truancy Plan

    When a student accumulates nine unexcused absences, a team will be formed at the school to review and revise the student’s Progressive Truancy Plan. If under a Hybrid or Remote Learning model, a virtual meeting may be scheduled in lieu of an in-person conference.

    Referral for Truancy

    Ten unexcused absences will result in a referral to Wilson County Juvenile Court for truancy following the implementation of all three tiers listed above. This referral for truancy shall occur regardless of whether Wilson County Schools is implementing a hybrid or remote learning model.

COVID-19 Parent Protocols

  • COVID-19 Parent Protocols

    Subject to Change

    Does your child have any of these symptoms? - Stay Home if Sick

    • Fever
    • Cough
    • Congestion
    • Diarrhea
    • Fatigue
    • Headache
    • Shortness of breath
    • Loss of taste or smell
    • Sore throat
    • Body aches
    • Nausea
    • Vomiting

    Has someone in the child's home tested positive for COVID-19?

    1. Notify the school.
    2. Follow medical orders and monitor symptoms at home.
    3. Quarantine 10 calendar days from positive test date of close contact.
    4. Provide documentation to the school from medical provider.
    5. Apply for Homebound Services through the school counseling office.

    Has your child test positive for COVID-19?

    COVID Positive Students with Symptoms:

    1. Follow medical orders & notify the school.
    2. Conduct home quarantine for a minimum of 10 calendar days from start of symptoms AND have at least 3 days of recovery without fever.
    3. Apply for Homebound Services through the school counseling office.
    4. Return to school following quarantine if asymptomatic or seek further medical attention.

    COVID-19 Positive Students without Symptoms (Asymptomatic):

    1. Follow medical orders & notify the school.
    2. Conduct home quarantine for 10 calendar days from child's postive test date and monitor symptoms.
    3. Apply for Homebound Services through the school counseling office.
    4. Should symptoms start to develop, seek immediate medical attention.
    5. Return to school following quarantine if no symptoms are present.

    Has someone at school tested positive for COVID-19?

    1. All close contacts will be notified and reported to the Department of Health.
    2. Parents monitor symptoms and seek medical attention, as needed.
    3. Schools continue to perform morning screenings of students & staff.  Parents keep students who are ill at home.

Homebound Information

  • Homebound instruction may be necessary for Wilson County students who are unable to attend school for two consecutive weeks (10 days) or longer due to medical conditions.  There must be thorough medical justification as it is the most restrictive placement, and should only be used for students who are unable to attend school due to medical or emotional needs and treatment. 

    The Application Process

    In order to determine if a student is eligible for homebound services, the parent needs to complete an application process. 

    Parents must ensure that both the completed application form for homebound signed by a physician and a release of information form signed by the arent are submitted to the Homebound Coordinator.  Contact information for faxing or mailing these documents is provided on the forms.  The application forms include the current medical diagnosis and treatment plan, supported by documentation from the office visits and/or hospitalization admission and discharge summary.  The Homebound Committee will review all documents submitted. 

    Parents will be notified when a determination has been made.  If the student is eligible, parents will be informed of the date services will begin and end.  Parents will then be contacted by a homebound teacher to set up the first visit.  On approval of homebound services, be aware that students will be prohibited from participati9ng in after-school activities or working an after-school job unless an Exemption Form is completed and approved by the Homebound Committee.  

    Homebound Services

    Once homebound services begin, the homebound teacher is responsible for collecting assignments, providing these to the student and supporting with needed instruction, and returning the completed work to the classroom teacher.  Any outstanding or unfinished work remaining after homebound services is terminated becomes the student’s responsibility. 

    Homebound services are provided in the home with a responsible adult present at all times or online using a virtual classroom.  Students are expected to adhere to the same School Board Policies as if they were attending school. 

    It is important to remember that students may, in some cases, return to school still behind in their classwork since often students are seriously ill and cannot maintain the pace of the classroom.  Communication between home and school is critical as the student returns to ensure a smooth transition back to the school setting.

    Homebound Documents

    Homebound Procedures Information Packet

    Physician's Documentation for Homebound Services

    Parent Authorization for Homebound Services

    Homebound Release of Information