Attendance FAQ

  • What do I do if my child will be absent from school?

    The parent/guardian will need to call the school and ask for the Attendance Secretary or email the Attendance Secretary.  Let them know that your child will not be at school today or additional days. 

    When your student returns to school send in a written note/email within three school days to the Attendance Secretary or submit documentation to Skyward.

    What does my child do if they are late for school? 

    In grades, K-8 the parent will have to accompany the student to the school office and sign the student in. 

    In grades 9-12, the student will need to report to the Attendance/Main office and receive a pass to attend class.

    What are examples of unexcused absences?

    Going shopping, visiting relatives, birthdays, driver licenses appointments, refusing to come to school, senior skip day, prom prep day, and vacations are a few examples of unexcused absences.

    How many parent notes do students have each school year? 

    Parents have five parent notes per semester.  After using five parent notes in a semester other absences are recorded as unexcused. 

    What can the five parent notes per semester excuse?

    Parent notes excused the following:

    • Personal Illness – used when a student is sick but does not see a doctor.
    • Illness of immediate family member – Illness of immediate family (mother, father, grandparents, brother, or sister).  Parents should contact the principal as soon as possible and arrange a suitable time of absence.  Principals may require written verification.
    • Religious holidays regularly observed by persons of the student’s faith that are set aside as sacred by a recognized religious denomination.  The principal may require a statement from the minister or other person recognized by the given religious group.
    • Extreme weather conditions – used when a parent feels that it is unsafe for the student to attend school do to current weather conditions.

    Is a death in the family an excused absence and does it count as a parent note?

    Death of immediate family member (mother, father, grandparents, brother, or sister (three days) is an excused absence and does not take away from the five parent notes per semester.  Principals may require additional verification.

    I have a deployment that is upcoming so how do I get this excused?

    Military – Parent/Custodian Deployment/Return - A one day excused absence for students when their parent or custodian has a deployment into active military service. A one day excused absence for students when the parent or custodian returns from active military service. Students can make-up schoolwork missed during the excused absence.  Military deployment/return does not count against the five parent notes per semester.  Principal may require additional verification.

    What do I do if my child is required to attend court (ex. Truancy, Custody, etc.)?

    Ask the court for an excuse that you can provide the school.  With verification from the court, the absence is marked as excused.

    What do I do if my child has an extra-curricular activity that is non-school related and they have to miss school?

    Contact the principal at least seven days prior to the event.  The principal will check to see that the student is in good standing (grades, discipline, and attendance) and can approve the absence for no more than ten days per school year.  If the student’s standing is not good then the principal can deny the request.  Finally, the principal will not approve/excuse absences for extra-curricular non-school related activities during testing.  

    What items does the school want on the parent note?

    Written documentation shall include the reason for absence, time and duration if an appointment, date, parent signature, and phone number.

    My child marked absent and I sent in a note.

    Written documentation must be submitted within three days of the student returning to school.  If not submitted to the Attendance Secretary within this time-period, the absence will be marked unexcused.  Check your Skyward account to ensure that the student turned-in the note.

    I cannot get into my Skyward account.

    Call your school’s Registrar or Attendance Secretary and they will be able to help. 

    How does my student get their driver’s license reinstated?

    The student will need to pass half of their semester classes and or not miss 10 days in a row or fifteen days in a semester.  When semester grades are posted and the student meets the requirements for reinstatement, they should contact their Attendance Secretary.  The Attendance Secretary will contact the Attendance Department at the Central Office and they will provide the Department of Safety and the student with documentation of reinstatement.

    How does my child get a Truancy form for their Learners permit or Driver’s License?

    Contact the Attendance Secretary at your school.  Please note many schools have summer hours so reach out to them prior to the end of school for assistance.  Also, know that the Attendance Secretary cannot provide a Truancy Form prior to the students fifteenth birthday. 

    Will my child get in trouble for tardies to school or class?

    The school will follow the guidelines in the Student Handbook under Category 1 Offenses.

    Why is my student being sent to court for Truancy?

    There are many reasons that a student may appear in court for truancy.  Below are a few:

    • The student missed ten days of school in a row.
    • The student missed fifteen days during a semester.
    • The student’s parents did not work with the school to improve attendance using the Three Tier System (ex. Not returning emails, phone calls, or coming in for meetings – this is a new law).
    • The student did not turn in excused absences notes to the Attendance Secretary.
    • The student was on a Valid Court Order (VCO) for truancy and missed five more days of school.
    • The student misses ten unexcused absences and per School Board Policy, a truancy petition filed.

    Can my child receive an excused absence for visiting a college or vocational school?

    Two college or vocational visits during the eleventh and twelve grades are amiable for students.  Students have to receive prior approval form the school principal and signed documentation from the institution for which they visited provided.  Return the documentation to the Attendance Secretary upon return to school and within three days.

    The school nurse sent my child home. How do I report the absence? 

    Students who go home at the direction of the School Nurse are marked as excused.  When the student returns to school the parent will provide a note that states the student was sent home by the Nurse, date, and time, as well as any other instructions by the Nurse.  This type of situation does not count against parent notes. 

Homebound Information

  • Homebound instruction may be necessary for Wilson County students who are unable to attend school for two consecutive weeks (10 days) or longer due to medical conditions.  There must be thorough medical justification as it is the most restrictive placement, and should only be used for students who are unable to attend school due to medical or emotional needs and treatment. 

    The Application Process

    In order to determine if a student is eligible for homebound services, the parent needs to complete an application process. 

    Parents must ensure that both the completed application form for homebound signed by a physician and a release of information form signed by the arent are submitted to the Homebound Coordinator.  Contact information for faxing or mailing these documents is provided on the forms.  The application forms include the current medical diagnosis and treatment plan, supported by documentation from the office visits and/or hospitalization admission and discharge summary.  The Homebound Committee will review all documents submitted. 

    Parents will be notified when a determination has been made.  If the student is eligible, parents will be informed of the date services will begin and end.  Parents will then be contacted by a homebound teacher to set up the first visit.  On approval of homebound services, be aware that students will be prohibited from participati9ng in after-school activities or working an after-school job unless an Exemption Form is completed and approved by the Homebound Committee.  

    Homebound Services

    Once homebound services begin, the homebound teacher is responsible for collecting assignments, providing these to the student and supporting with needed instruction, and returning the completed work to the classroom teacher.  Any outstanding or unfinished work remaining after homebound services is terminated becomes the student’s responsibility. 

    Homebound services are provided in the home with a responsible adult present at all times or online using a virtual classroom.  Students are expected to adhere to the same School Board Policies as if they were attending school. 

    It is important to remember that students may, in some cases, return to school still behind in their classwork since often students are seriously ill and cannot maintain the pace of the classroom.  Communication between home and school is critical as the student returns to ensure a smooth transition back to the school setting.

    Homebound Documents

    Homebound Procedures Information Packet

    Physician's Documentation for Homebound Services

    Parent Authorization for Homebound Services

    Homebound Release of Information